Global Email Settings

Global Email Settings allow admins, or users with permission, the ability to configure email server settings for all users. Email Settings allows the user to add SMTP server information to connect Zenly with the user's chosen emailing service.

To open and configure the Global Email Settings screen:

1. Click on the User Profile.

2. Click Settings.

3. Enter the Sender Name.

This name will appear in the "From" line next to the user's email address.

4. Enter the Sender Email.

5. Enter the SMTP Server name. See SMTP Server Examples.

6. Enter the provider's Port number for the SMTP server.

7. Enter Login Credentials.

8. For Modern Authentication:

   1. Enter the Application (client) ID.

   2. Enter the Directory (tenant) ID.

   3. Enter Client Secret Value.

9. For Secure Connection (SSL/TLS):

   1. Enter the User Name.The User Name is the email address used for the chosen provider.

   2. Enter the App Password.

10. To test the connection, enter an email address in the Receiver Email field.

11. Click Save.

Server Information

Enter the required information for the fields stated below. 

Sender Name: Enter the name of the email account.

Sender Email: Enter the email used for the User name if using a SSL/TLS connection. Enter the Microsoft Outlook^© if using Microsoft Authentication.

SMTP Server: Use the chosen email service providers server name. See SMTP Server Examples

Port: The Port number assigned to the specific SMTP server.

Login Credentials

Zenly provides two options to connect to the SMTP server. Select either Modern Authentication for Microsoft or Secure Connection (SSL/TLS). For more information on Modern Authentication, see Modern Microsoft Authentication for Global Email Settings

Modern Authentication for Microsoft

For Modern Authentication for Microsoft:

1. Enter the Application (client) ID.

2. Enter the Directory (tenant) ID.

3. Enter the Client Secret Value.

4. To test the connection, enter the email address in the Receiver Email field.

5. Click the Send button.

A successful connection changes the Status from Disconnected to Connected. 

Locating Azure IDs

To locate the required IDs:

1. Go to Azure Portal > App Registrations.

2. To view the Client Secret Value, click the Add a certificate or secret link.

Secure Connection (SSL/TLS)

For a secure connection:

1. Enter the desired email address in the User Name field.

2. Enter Password.

Insert the App-specific password in the field generated by the desired email service. See SMTP Server Examples.

3. Click Save.

4. To test the connection, enter the email address in the Receiver Email field.

5. Click the Send button.

Test Email

Use the Receiver Email field to enter where to send an email.

SMTP Server Examples

Use the following SMTP server information to generate an App Password or App-specific password. This information is made available publically by the email service providers. For providers not listed here, contact the provider.

Caution: App Passwords generated display codes once. Ensure that the code is copied and saved in a secure location.

Gmail^©

SMTP Server: smtp.gmail.com

Port: 464 (SSL) or 587 (TLS)

To generate an app-specific password (desktop):

1. Sign in to the Gmail account.

2. Click on the Google profile.

3. Select Manage your Google Account.

4. In the Search bar, type and select App passwords.

5. Enter the desired App name.

6. Click Create.

7. Copy the password that was generated (i.e. erdj sjfk klxm dpui).

8. Paste the code to the Password field in the Email Settings screen.

iCloud Mail^©

SMTP Server: smtp.mail.me.com

Port: 587

To generate an app-specific password (desktop):

1. Sign in to the iCloud Mail account.

2. Click on the Account button. 

3. Select the Manage Apple Account link.

4. Sign to the Apple Account associated with the iCloud Mail account.

5. Select App-Specific Passwords.

6. Click the + icon.

7. Enter the desired name in the displayed field.

8. Click Create.

9. Copy the password that was generated.

10. Paste the code to the Password field in the Email Settings screen.

Outlook^©

SMTP Server:  smtp-mail.outlook.com

Port: 587

To generate a app-specific password (desktop):

1. Sign in to the Office365 Account.

2. Click on the User Profile (located at the bottom, left hand of the screen).

3. Click View account.

4. Click Security info.

5. Select + Add sign-in method.

6. Click App password.

7. Enter the desired name for the App Password.

8. Click Next.

9. Copy the password that was generated (e.g. erdj sjfk klxm dpui).

10. Paste the code to the Password field in the Email Settings screen.

Yahoo Mail^©

SMTP Server:  smtp.mail.yahoo.com

Port: 465 or 587

To generate a app-specific password (desktop):

1. Sign in to Yahoo Mail.

2. Click on the Profile icon.

3. Select Manage your account.

4. Click Security.

5. Click Generate app password.

6. Click Get Started.

7. Enter the desired name for the service in the text field.

8. Click Generate password.

9. Copy the password that was generated (e.g. erdj sjfk klxm dpui).

10. Paste the code to the Password field in the Email Settings screen.